Competitions
23Entering a competition
Registering as a pilot: what the form asks for, how documents are verified, what each status means, and the QR identity you carry at the event.
Filling in the registration#
Open the competition page while signed in and the My Registration tab appears. If registration is open you get the form; if it is not, you get a line telling you when it opens. Not signed in yet? The tab shows Log in and Create account buttons, and both bring you back to this page once you are in.
The form is organized in sections. Most of it is prefilled from your account and your pilot profile, so a complete profile turns registration into a two minute job.
| Section | Asks for |
|---|---|
| Account | Your account name and email, for reference. Not editable here. |
| Identity and Address | First and last name, date of birth, gender, address, city, postcode and country. |
| Licenses | National license ID, sporting license and its country, and your CIVL ID. |
| Equipment | Paraglider brand, model, class and color, harness brand, model and color, and an optional sponsor. |
| Insurance | Insurance company, policy number and a contact number. |
| Emergency Contact | Name, phone number and relationship. |
| Pilot Photo | A photo of you, where the organizer asks for one. |
| Custom fields | Anything else this particular organizer added to their form. |
Caution
The emergency contact and the insurance details are not paperwork for its own sake. They are what a competition safety officer needs at two in the afternoon on a bad day, so make sure they are current.
Submit the form and your registration status becomes submitted. You can come back and update it while the organizer allows it.
Required documents#
Most competitions ask for documents: a license, an insurance certificate, an identity document. The Required documents block lists exactly which ones this event wants, and Upload doc attaches each one.
Every upload is reviewed by the organizer and ends in one of three states:
| State | Means |
|---|---|
| Pending | Uploaded, not yet reviewed. |
| Verified | Accepted. |
| Rejected | Not accepted. The organizer normally adds a note saying why. |
Caution
Documents gate your progress. An organizer decides whether verified documents are required before payment is requested or before you are confirmed, and the page states which of the two applies. A rejected document blocks the same step until you replace it.
What your status means#
Your registration moves through a set of statuses, and the tab always shows the current one.
| Status | Means | What to do |
|---|---|---|
submitted |
The organizer has your entry. | Wait, and keep an eye on your email. |
missing_information |
The organizer needs something fixed. | Open the form, fix what they asked for, submit again. |
waitlist |
You are on the waiting list. | Nothing. You move up if places free. |
payment_requested |
You have a place, pending payment. | Pay it. The amount, currency and due date are shown. |
confirmed |
You are in. | Book the accommodation. |
rejected |
The organizer declined the entry. | Contact them if you think it is a mistake. |
cancelled |
The entry was withdrawn. | Register again if registration is still open. |
refunded |
A payment was refunded. | Nothing further. |
Note
You cannot edit your own registration in payment_requested, rejected, cancelled or refunded. That is deliberate: those are states the organizer has acted on.
Withdraw registration cancels your entry. Whether a refund follows depends entirely on the refund policy on the information tab, which is worth reading before you enter rather than after.
Your comp ID#
The comp ID is your number at the event, the one that goes on your helmet and into the scoring. It has to be a number greater than zero and it has to be unique in that competition.
You can normally choose it while you are registering, and the form checks it against the ones already taken. Once you reach waitlist or confirmed it is locked for you and only the organizer can change it.
Payment#
Payment is requested by the organizer, not taken automatically at registration. When they request it, your status becomes payment_requested and the amount, currency and due date appear on your registration.
How you actually pay is up to the organizer, and is described in the payment information block on the information tab. Once they mark the payment as received you move to confirmed.
Your pilot QR identity#
Once you are registered, the competition page gives you a personal QR code: your Pilot QR Identity. Staff scan it at each checkpoint, so the event knows you registered, attended the briefing, launched, reached goal, are on a retrieve bus or picked up a tracker.
Download it as an image to print or keep on your phone, or as a contact file. The same code is available inside the SkyTrackPro app, which is the version most pilots end up using.
Tip
Have it ready before you get to the briefing. A hundred pilots each spending twenty seconds looking for their QR code is half an hour of everyone's morning.